Sometimes it is difficult to decide when you need an event planner for an upcoming event. Penta put together a few tips to help determine:  When To Hire An Event Planner.

When You Plan To Host An Event With A Large Amount Of Guests
Planning a Friday night get-together for twenty people in your apartment is one thing; it is another to plan a two hundred plus dinner party in the city. The bigger the event more likely you will need help.

When You Need To Hire A Specific Vendor To Fit Your Needs
An event planner has connections with many different vendors including DJ’s, live bands, caterers, venues, and more.  Having this relationship with vendors, event planners can negotiate pricing and provide the best rate for his/her client.  Also, vendor contracts can be long, wordy and sometimes confusing if you are not acquainted with the industry lingo.  Event planners have experience shopping around to make sure their clients are getting you what they request and within their budget.

When Planning An Outdoor Event
Planning an outdoor event can add stress due to unpredictable weather, noises and distractions, unwanted guests, etc.  An event planner can be your stress reliever. They are skilled in preparing for unforeseen incidents and have experience working outdoors.  Troubleshooting is part of an event planners job and they are well prepared for any disaster.

When You Need Creative, Cutting Edge Ideas
Not everyone has a creative side to them.  Hiring an event planner can help you come up with a great theme and tell you the hot trends of the season.  You will have a party that your friends will be talking about for months.

When You Are Not Organized
Not everyone is great organizer.  Hiring an event planner can help you keep everything together and make sure any outside vendors or venues are scheduled, confirmed and arrive on time.

When You Want To Enjoy The Event
Hiring an event planner means you get to eat, drink, and mingle at your event. The event planner will take care of everything so you can have a great time.

When You Need To Evaluate Your Event
Event planners will remember to review all aspects of the event after it is over. Event planners want to make sure to take note of items that could be improved to make the next event a bigger and better success.

Please feel free to reach out to Penta for all your event planning needs.  Contact cgallagher@pentaevents.com for a free event consultation.

This entry was posted on Friday, October 22nd, 2010 at 4:20 pm and is filed under Event Advice. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.